Administrative Assistant

Job Summary

The Elite Job is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support day-to-day business operations and executive-level tasks. This role is critical in ensuring smooth administrative workflows, managing communication, scheduling appointments, and assisting with documentation across departments. The ideal candidate is a self-starter with excellent communication skills and the ability to thrive in a fast-paced environment.

Key Responsibilities

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  • Manage and organize calendars, meetings, and appointments for executives and departments.

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  • Coordinate internal and external communications via email, phone, and video conferencing.

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  • Prepare, proofread, and edit correspondence, reports, and presentations.

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  • Maintain filing systems, both digital and physical, ensuring accessibility and confidentiality.

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  • Order office supplies, manage inventory, and handle vendor coordination when necessary.

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  • Support HR and finance teams with basic administrative tasks such as data entry, onboarding, and record keeping.

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  • Assist in planning company events, travel itineraries, and logistics for meetings or conferences.

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  • Perform ad hoc tasks and provide general support to the leadership and wider team.

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Required Skills and Qualifications

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  • High school diploma or equivalent; associates or bachelors degree preferred.

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  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.

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  • Excellent verbal and written communication skills.

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  • Strong organizational skills with the ability to multitask and prioritize.

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  • Discretion with confidential information.

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  • High attention to detail and accuracy.

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Experience

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  • 1–3 years of administrative support or office assistant experience preferred.

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  • Experience working in a remote or hybrid environment is a plus.

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  • Previous support roles in corporate, educational, or nonprofit sectors are valued.

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Working Hours

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  • Flexible working hours (Monday to Friday), with the possibility to choose between:

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    • Full-time: 35–40 hours/week

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    • Part-time: 20–25 hours/week

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  • Occasional overtime may be required during project deadlines or company events.

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Knowledge, Skills, and Abilities

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  • Strong problem-solving and time-management abilities.

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  • Ability to learn quickly and adapt to new tools and systems.

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  • Tech-savvy and capable of troubleshooting basic office software issues.

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  • Team player with a positive, can-do attitude.

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  • Capable of working independently with minimal supervision.

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Benefits

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  • Competitive salary based on experience and working hours.

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  • Flexible work-from-home or hybrid schedule.

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  • Paid time off, sick leave, and company-observed holidays.

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  • Professional development support and training resources.

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  • Friendly and inclusive team culture.

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  • Opportunities for internal growth and advancement.

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Why Join The Elite Job?

At The Elite Job, we believe that great support staff are the backbone of every successful organization. You will be part of a passionate and professional team that values your contribution and encourages continuous learning. Our flexible work culture, emphasis on employee well-being, and commitment to innovation make this an ideal opportunity for those seeking stability, growth, and meaningful work.

How to Apply

If you are ready to take the next step in your career and join a company that values your administrative skills, we would love to hear from you.
Apply now by sending your updated resume and a short cover letter to us.
Subject Line: Application for Administrative Assistant

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